David Hollingworth

I’ve been using mind maps for some time after seeing a colleague use them for organizing a brain storm session. They seemed to fit:

• my desire to see things visually
• to have the data organized and not in some visual chaos
• the opportunity to use a really cool piece of software (MindManager from Mindjet.com)

So I had been doing mind maps for nearly two years when I saw Tony Buzans book ‘Mind Maps At Work’ and decided I’d better read up on the subject to make sure I was doing it properly.

The book begins with an introduction to mind maps and how to lay them down on paper before giving a brief introduction to the areas that mind maps can enhance. This was fine, I learned the importance of using images on my mind maps to help reinforce the visual associations with the topics.

The rest of the book attempts to show the reader how mind maps can be used in a number of situations in the work environment. I feel that this was where the book began to get under my skin. I found the tone of the book to be condescending; it was almost as if the prose was directed more at a child’s intellectual level that an adults. I’m finding it very difficult to put my finger on exactly what I didn’t like about this book; but I came away at then end of it with a feeling that I’d been talked down to by the author.

So I shall continue to use mind maps in both my work and personal areas of my life for planning, note taking, brain storming, collating data and all the other things they’re good for; but I don’t think my experience of mind mapping has been enhanced any by reading this book.

I award this book only 2 stars: * *

The week went well. Target 3 days, accomplished 3 days.

The dog (Chester) has started to come along, which is OK so long as he doesn’t want to keep diving into the ditch; but most of the time he’s kept up.

How has this contributed to the (so far unstated) weight loss goal? Well so far it hasn’t; but at least I haven’t put on any weight this week, which is a good thing. Mrs. H., on the other hand, has lost 2lbs over the week, so many congratulations are due to her.

Next week will present some further challenges. On Monday I have an interview in Cork at the time I’m supposed to be walking, and on Wednesday I shall be in the office at midday. Both will attempt to derail me from my target so I must try to work around these obstacles.

Will let you know how I get on next week.

I’ve seen some debate recently on the question of the tools we use to get things done and the systems we use to get things done.

Leo, in his ZTD Habit 1:Collect expounds the virtues of simple tools (paper and pen) over complex tools (PDA, organizers).

Over on lifedev.net Glen rounds off a posting on ZTD with the comment:

…the tool isn’t going to make you any more organized.

It’s all about the system, baby.

I actually believe it’s about both and that you need both to be productive.

Suppose I have two pieces of wood and a screw I want to use to join them together.

Firstly I need a tool to do this task (someone hands me a screw driver at this point); but the tool is no good without a system.

The system is that I put the pointy end of the screw driver into the recessed head of the screw and turn it in a clockwise direction.

So the job gets done because I had a system (turning my had in a clockwise direction) and a tool to implement it through.

I agree 100% with the idea that the simpler the tool the more likely it’s going to be used and that’s why I have a small notebook for dumping my tasks into as they spring into my head. That tool supports my system.

Over on Zen Habits Leo has proposed some interesting variations on the GTD methodology, calling it Zen To Done (ZTD). I’m not going to reproduce Leo’s material here; but I would like to expand on the areas I’ve found the most use.

One of these is in the area of choosing which tasks I’m going to work on. I’ve felt that one of the shortcomings of most of the productivity stuff I’ve read has been that they’re very hot on getting the stuff into your trusted system; but not so hot on getting it out again.

By that I mean they don’t offer a lot of advice on how to decide what to do next.

Leo’s suggestion is to look every week for the Big Rocks. These are the projects or tasks that I have to get completed over the next week. These are the things that I choose to focus on and these become my weekly goals. So at each weekly review I look for 2 or 3 Big Rocks and then at the tasks that are contributing to these. It’s those tasks I have to get done next week.

Next comes an interesting part. As part of my weekly review I used to block in time for the tasks I wanted to get done so I knew from my calendar each day what I should be doing morning and afternoon. GTD recommends the calendar is only for the “hard landscape” that is things that are immovable like meetings, appointments etc.

As I’ve been adopting GTD over the last 12 months I’ve also followed this suggestion and worked off my Closed List instead of my calendar. ZTD, on the other hand, is suggesting I should go back to blocking in time for my Big Rocks.

I think, for now, I’m going to avoid using my calendar for scheduling Big Rock time and continue to work off my Closed List. I’ll let you know if this changes and why.

Now, where did I leave those rocks?

My good lady wife was often cajoling me to, “Get rid of the clutter” and for a long time I didn’t really heed her advice. Until, that is, I decided I was going to de-clutter my home desk.

My desk at home serves as both my home office and my personal PC space. It was cluttered! As well as all the PC equipment on the desk I had:

• Code print outs from work
• Reference books
• Non-work related books
• Music CDs
• Software CDs
• Ornaments

You get the picture? One day I realized how crowded I was feeling. Not only could I not find the stuff I wanted; but the stuff I didn’t want kept falling on the floor. It was time to get organized.

The next time I sat down at my desk it was a joy to open my laptop. My wife commented afterwards that I’d looked more at ease and more confident as I started work that morning. I felt much more in control and on-top of things. I could expand my horizons by not being overwhelmed by irrelevant stuff.

Whilst Ive been writing these posts the last couple of weeks I’ve also been surfing around reading blogs by fellow travelers in the 21st century. Some of these blog sites I’ve found to be absolutely over loaded with all manner of:

• Google Adsense advertisements
• Feedburner subscription links
• Other advertisements (frequently blinking fast enough to induce a fit)
• Pictures of recent readers

So much stuff, in fact, that it becomes difficult to determine the true purpose of the blog as the real stuff, the content, gets swamped by all the extraneous material.

I think a blog is a an expression of the person. Why not de-clutter your blog and let the person shine through?